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Industrial Fit Out Strategies of a Successful Company May 31, 2009

Posted by Pat in : nothing in particular , comments closed

Introduction

A huge number of people work in offices of one kind or another. They may be offices in buildings purpose built or attached to a factory or in business premises. For many self employed business people the office is a room in their home converted for that purpose. Solicitors, doctors, estate agents and insurance agents, in fact any business that you can think of, works from some kind of office or another. You might even say 80% of the adult population work in an office. But I wonder how many of those people have any say in what kind of office they have and whether or not it suits their requirements. Mostly when someone new joins a company or firm, they are given a space for their office usually left by the previous incumbent. I suspect that if you asked occupants how they would like their office to be they would find it difficult to tell you.

When you think of the number of hours we spend in an office, at least eight hours per day and sometimes up to sixteen hours if it’s a busy period. Yes people are allowed out for breaks and rest times, but it is an awful lot of your life cooped up in small space. If at least a third of one’s working life is to be spent in an office, then it makes perfect sense to ensure the environment is as comfortable, pleasant and as healthy as possible.

So how much thought goes into the planning of workspaces?

Where a building is purpose built such as an office, then the architects I am sure will have created good designs to suit the purpose. However, it has been known for new buildings to be problematic for the people working it them. For instance, synthetic materials used for carpeting can sometimes give off toxic fumes which cause allergies or illness of the staff. Air conditioning that relies on recycled air has the potential to carry bugs that can lay the whole office off at the same time. So there are many factors to consider in creating an office environment to ensure the staff are productive, creative, energised and remain healthy.

Old buildings, originally built for other uses, when converted to office space will have different issues to resolve. Often old buildings have very high ceilings where the heat rises up so that the inhabitants below are cold yet the heating bills are going through the roof, literally!! How to maximise the space available to provide a comfortable working environment will be a real challenge and this is where often the use of a mezzanine floor and suspended ceilings are valuable.

It is a well known fact for any establishment that happy workers give better performance and generate more revenue than unhappy workers. The workforce are more motivated, creative, helpful and have less time off work for illness if they are happy in their jobs. I am sure there are statistics available for these details, citing the advantages of investing in your employees work environment, and it’s true: comfortable workers are happy and productive workers. An interior fit out specialist can help you to realise the goal of providing a comfortable and legal work environment.

Ergonomics

Ergonomics is the study of workplaces and the equipment used, to achieve the best design for comfort, safety, efficiency, and productivity. Research has been carried out over the last few years at Nottingham University on office space allocation problems.

Workspace planning is fast becoming a specialist industry because of all of the current regulations and legislation. Formerly known, in the UK as the Factories Act and now known as the Health and Safety Executive regulations are in place to ensure that employees have sufficient working space in which to perform their work. This can be a potential minefield including such things as physical space, usable space, corridor spaces, and minimum light and ventilation regulations. If you are about to commence on an office refurbishment project ensure that your interior fit out specialists of conversant with all of these regulations before you engage them to perform your work.

What are the Criteria for a good office environment? We are sentient beings, which mean we react with feeling and perception as well as intellectually to our surrounding.

Seeing

The first thing to consider when commencing an office refurbishment project is how does it look? The initial impact on us comes from what we see. The decor and arrangement of furniture, the window aspect and lighting are important in our perception of whether or not it is pleasing to the eye. Does the office have all the necessary equipment, computer, phone and sufficient storage for files and books etc? Plants create a sense of balance in the space as long as they are discreetly positioned and don’t make it look cluttered. Plants are oxygen generators and help to refresh the air.

Smell

On entering a new place the first thing we take in is the scent whether we pay attention to it or not. We notice immediately if the air is stuffy or if there is an unpleasant smell such as sweaty bodies. However a pleasant fragrance or no smell at all will be inviting. Baker shops nearly always pump out the fresh smell of baked bread into the street to entice people in to buy the goods. So although we may not be aware that smell plays an important part in our responses, we are still animals and we do use our olfactory senses a great deal more that we realise.

Feel touch

How does the furniture feel? Plastic seats can be very uncomfortable to sit on for a long time. Plastic does not breathe, it draws moisture from the skin so that when you stand up your posterior will be damp and uncomfortable. Padded fabric is warmer than leather for comfort and not as expensive. The desk chair needs to be the correct height for desk and give suitable support, a computer needs to be set correctly to avoid neck and wrist strain of the operator.

The temperature in the surroundings is best if it’s not too warm and not too cold. An office refurbishment solution should also take into account that your staff will be most comfortable at around 20 degrees.

Too warm and we become sluggish and sleepy, too cold and we become distracted and use up valuable energy keeping warm. Fresh air is also beneficial to stimulate the brain cells.

Sound Hear

What can we hear? Is it noisy or quiet? When I was first starting out in business, I went to visit a local manufacturing company to learn about the way they managed their business. At lunch time I was taken into the executive dining area where there was a waitress service and we had a very civilised lunch. Later I was taken to the works canteen. When we walked in I was hit with a blast of noise such as I had never experienced before. The hall was large with a very high ceiling and nothing to damp down the echo. The result was that everyone ended up shouting to be heard and there was loud music playing as well. I was shocked, not just at the noise level but by the contrast between the executive dining room and the workers canteen. I had come from an company which treated all members of the company the same so there were no executive areas and everyone, high and low mingled together for meals and break times. Guess which company had the better worker relationships and higher output?

Where a company utilises an open plan office then noise levels can be very distracting and one solution is to incorporate ‘White Noise’ which is a low level background noise to interfere with the general office talk going on over the phone or mini meetings. Sometimes quiet relaxing music is introduced as background noise but this is not common in a business place.

Taste

Well we are not going to go around licking the furniture, but another important consideration is to ensure that a there is an area to enjoy a nice coffee or tea away from the desk throughout the day. So is there a pleasant area for making drinks and preparing snacks, or even lunch facilities alongside the office. I once worked in an office where they had a small kitchen area off the main office for making drinks and snacks and there was always a bowl of fresh fruit for employees, as the company recognising the refreshing effects of fresh fruit.

Workspace planning

So as you can see there are many things that can make the work environment a nice place to be. However getting the original layout and size of spaces for the employees is a complex process.

How much space does each individual need to work in? According to the Officewise publication from the Health and Safety Executive in the UK employers must provide a minimum of 11 cubic metres for each person permanently occupying a workplace. However there are all sorts of exceptions and caveats to this rule, such as making sure the space is usable space, and clearly if that space were under the stairs with no windows, or ventilation then it would not be suitable. So it is very important to ensure that your new office fit out adheres to all of the current legislation with regards to workspace laws.

When planning comfortable workspaces the industrial fit out specialists can make use of suspended ceilings which makes the installation of services easier and more cost effective. Electrical supply, air conditioning units, water pipes and telephone cables can all run behind the suspended ceiling making access easy if anything goes wrong and repairs need to be implemented.

Positioning of the electrical and telephone outlet is also important. The computers used in offices today all require their own electrical supply even if they are networked with the system.

Outside light from windows is a requirement for offices. The days of the cupboard office cubbyhole are gone. Light airy spaces make people feel good and doses of sunshine each day lift our spirits. However too much sunshine will overheat an office so the use of vertical blinds is recommended to deflect the rays of the sun without reducing too much the level of illumination.

Costs

To preserve office space costs some industrial fit our specialists have come up with the idea that instead of having a board rooms for meetings they have their meeting standing up around a special tall coffee table. This reduces the amount of time spent in meetings and the space is reusable for the lunches. Other schemes encourage employees to work from home for part of a week and utilise a system of desk sharing or moveable desks.

Reconfigurable spaces

Another way of economising on the cost of office space is by careful rearrangement of the existing floor area. There may be dead areas which could be released and turned into useable space. The installation of new interior partition walls can rearrange the existing space to create a more congenial working environment. Sometimes working in an open plan office is beneficial for communication between staff, other times it is a distraction and prevents efficiency. So having the option of both open space and separate offices provides the full range of options which can be easily introduced with new partition walls.

For example one of my clients, took over a set of offices and had various walls moved, so instead of it having two small offices, one without a window, they created one large office for the MD and a really good sized store room which they needed for long term storage of customer files. They then took out another wall and made a good size open plan office space and rearranged another wall to create a board come conference room. Also access to the little kitchen was changed to be more convenient. The choice of subtle colours on the walls and new vertical blinds caused the whole suite of rooms to be transformed into a pleasant and airy working area. Where there is plenty of ceiling height the introduction of a Mezzanine floor generates valuable areas perhaps for storage, private meeting rooms or extra offices.

Other thoughts in workspace planning, is the situation of facilities such as kitchen, toilets, relaxation areas and outside space if available. Sometimes the introduction of a simple partition can create a relaxation/dining area without losing too much of the work area.

All Health and Safety regulations are paramount they have to be adhered to in the workplace and must be incorporated into any plan along with full fire regulations.

Conclusion

Many companies may feel that upgrading the facilities is a ‘nice to have’ idea and the reality is that it usually comes at the bottom of the list on money allocation. However this is erroneous thinking; office refurbishment is never a waste of time or money. Creating a pleasant office environment by upgrading worn out or old fashioned surroundings and furnishings will make a big difference to the working life of the employees. Improved working conditions may be only part of the picture in achieving real job satisfaction, but it is a good start in the right direction. It also says a lot about what the senior people in the organisation think about their employees. If they ensure that their staff are given the necessary equipment and facilities to do their job effectively then the employees will give better service and can be more efficient and there will be a better working environment all around.

How to Create An Internet Home Based Business May 31, 2009

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Blogs can be for profit or non-profit but most bloggers blog for the purpose of making money. There may be some contents published to simply provide an outlet for voicing out the bloggers’ opinions and share their thoughts. Do not neglect this powerful and free method. Blogs have become popular with search engines and with those who are looking for particular information on the internet. blogs contain keyword rich content designed to attract visitors to the web site and provide a constant stream of targeted buyers to your web site.

Search engine optimization is one of those terms that have something magical about it. Many internet marketers are afraid of search engine optimization because they think it is difficult and something that they could not do. Search for free templates which make site design practically effortless, and make the job of creating good-looking pages easy. Use the site to display available products, services and past projects that can be presented to potential employers and clients.

Online businesses are fast becoming the choice for thousands upon thousands of individuals and couples seeking the best home based businesses. Online business opportunities are truly a win win situation for businesses and workers.

Earn money at home, who does not dream of doing so? It is an attractive and great idea. Earn extra money with a legitimate internet home business! Free to join , computer based, internet home business! Earnings are based on specific actions or transactions of your ads.

Freedom to vacation when you want! Send your kids to the best schools! Free websites give you what you pay for. They are loaded with ads and try to find 10 people, just 10 people who have made purchases from a free web site. A Web site is a great start toward creating a home-based business opportunity. Anyone can start and operate a mystery shopping business from their home with little or no financial investment. This website gives you all the tools and information you will need to be successful right away.

Ideal opportunities for work at home moms. Legitimate opportunities backed by 100% money back guarantees. Ideally you should deposit 25% of your earnings monthly. But 10% will work just as well.

Administrative tasks take up a tremendous amount of time. The success of your business can be highly dependent on the state of economy, and you are also bound to one location. Add a tab for monthly reports so that you can track the success of your marketing efforts.

Start part time and make money in your spare time. SFI is a proven legitimate online home based Business which can earn you residual income. Start by rattling off names that identify your company’s products and services. Your company name should do two things: it should be easy for people to remember, and it should distinguish your business from the competition. Start creating a prototype or providing a service that is going to get you paid. Start your website, write content and build links.

Mandy’s Blog

3 Most Dangerous Myths About Searching for Public Records Online May 30, 2009

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Lots of people would have us believe that conducting a reasonably comprehensive or especially free people search is a piece of cake. However, that would only be one of the three most dangerous myths about online public records floating around today. To begin with, (1) the availability of online public records is not as widespread as one might think. According to our research:

- Only 35% of public records can be found online;
- Nearly all/ every “free” government public record website contains no personal identifiers, i.e., for privacy purposes, they provide summarized information rather than information about specific individuals.

The federal, state, and local agencies that maintain public records systems make substantial efforts to limit the disclosure of Social Security numbers, phone numbers, and addresses. Some even go so far as to limit the use of the dates of birth. The Social Security number is no longer the “key search tool identifier” it was in the 1980s and early 1990s. Websites with open record searching available to the public generally require only a name, unless a specific case file or docket number or registration number, et cetera, can be substituted.

(2) Government agencies that offer online access on a fee or subscription basis generally disclose partial personal identifiers. Nowadays, very few give Social Security numbers, and those that do often cloak or mask the first five digits. Some cloak the month and date of birth, and only reveal the year of birth. For example, most U.S. District Court and bankruptcy court online systems reveal no personal identifiers on their search results, thus making a reliable “name search” nearly impossible (I’ve tried).

We point this out because the lack of identifiers presents a real problem for employers or financial institutions who, at the same time, are legally required to exert a certain amount of “due diligence” in the process of making certain decisions. The existence of any possible adverse information may have to be double-checked by a hands-on search to ensure the proper match of a given subject to a given adverse record.

Also, we noticed that many governmental websites offering online record access tend to include a warning or disclosure stating that their information could have mis-spellings and/ or should be used for “informational purposes only.” For this reason, such sites should be considered as supplemental or secondary sources only. Again, to protect individuals’ privacy, they may provide summarized information rather than information about specific individuals.

The upshot of which is simply that . . . (3) A criminal record search from such a source usually does not, in and of itself, comply with the Fair Credit Reporting Act regulations involving preemployment screening . . . see video below:

In the meantime, you can find a dozen or so lists of public and private record information companies on this website:

- Address and Telephone Numbers; other lists (provided on that same page) include information on the following topics:

- Aviation
- Bankruptcy
- Corporate/ Trade Name Data
- Credit Information
- Convicted Criminal Information
- Driver and/ or Vehicle
- Education/ Employment
- Environmental
- Foreign Country Information
- Genealogical Information
- Licenses/ Registrations/ Permits
- Litigation/ Judgments/ Tax Liens
- Military Service
- Patents
- Real Estate/ Assessors

Sometimes, the only way to conduct a reasonably certain background check online is from a reputable private vendor. A reputable online vendor may provide access to many records that might not be otherwise found online via Government online sources.

Coping With Workplace Stress May 30, 2009

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Stress, no matter where it comes from, is an ever-present reality. There is no getting away from most of it, so just how can you learn to cope with stress?

Susan Owen-Thursfield has a great blog which deals with stress, stress reduction tips and personal development which are all useful when you are starting out online. Here are a few stress busting tips which she gives to help you reduce your stress levels.

Stress is all about perception. So firstly determine whether the cause of your stress is something you can “decide” not to stress about. Can you let go of it? For example, if you have a lot to do, can you delegate it? Often times, we think that we’re the only one that can do a certain thing when in reality once we let go, everyone is happier.

Another thing you can do is learn to say “good enough is good enough.” If you’re a perfectionist striving for the ultimate all encompassing report, remember “good enough” is always “good enough”. So, lighten up on yourself.

Don’t get bogged down in tiny irritations. Make sure you communicate effectively and in a timely fashion with your co-workers. That way, problems can be dealt with as they crop up and not just when they become insurmountable.

And learn when to walk away. You can effectively deal with workplace stress by taking a mini vacation. The whole world will not fall apart if you just take the time to relax.

Delegate work when you can. And then take time to find something relaxing to do on your down time. All of this will go a long way toward coping with stress in your life.

 

Dog Heart Murmur Symptoms May 30, 2009

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When a dog has a heart murmur, what this indicates is that there is abnormal blood flow within the dog’s heart. This can be caused by a change in the heart valves and their function, or a number of other potential causes. Dog heart murmur symptoms may be caused by an abnormal communication between the left side and the right side of the heart. There are a number of things that may cause this, as they may be congenital or present from birth, or acquired which means the heart was affected after birth because of age or disease. There are two types of heart murmurs in dogs, benign murmurs which do not concern the health of the dog, and much more serious heart murmurs which may indicate the development of congestive heart failure in dogs.

Dog heart murmur symptoms often include coughing, poor exercise ability, bluish tinge to the gums or tongue, labored breathing and even fainting. While some of these symptoms can be linked to other health issues, and the symptoms are the same between benign heart murmurs and the more severe forms, you should consult a veterinarian any time you have a concern about your dog’s health. Some of these symptoms can be easily missed, including poor exercise ability and even a bluish tinge to the gums. If you have any suspicion that your dog may be suffering from issues relating to a heart murmur, canine heart disease or the development of congestive heart failure, contact your vet immediately for an official diagnosis.

These are symptoms that indicate that something serious is going on with your dog’s health. The best way to identify the source and severity of the dog’s heart murmur is to conduct a thorough physical examination by a veterinarian, however sometimes additional testing is needed including a heart ultrasound, blood testing, an EKG and chest x-rays. The ultrasound offers a particularly enticing list of benefits because it allows your veterinarian to measure the extent of the murmur, defining whatever the cause of the underlying heart disease may be. It is vital that you be able to properly diagnose the cause of your dog’s heart condition because some conditions that cause heart murmurs are treatable, either through surgery or through medication.

If your dog has a congenital heart murmur, surgery may be a viable solution to eliminate the problems it creates. On the other hand, specific types of medication may be necessary because non congenital heart murmurs are often an underlying symptom of congestive heart failure in dogs. You cannot be sure about which treatment is going to be the right path to proceed with until you have consulted the right veterinarian and received advice regarding the health of your dog. You should never leave symptoms like these to chance, because not every heart murmur is benign, and serious changes could be occurring in your dog’s heart.

It is important to share any questions or concerns that you have with your veterinarian, especially when it comes to your dog’s lifestyle and physical condition. If you do not feel comfortable with a diagnosis from your general veterinarian, consider seeking out an opinion from a veterinary cardiologist or internist, as these specialized veterinarians have special training and expertise in these and similar problems.

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